Material and Hardware Providers

Q1.  QUALITY SYSTEM REQUIREMENTS 
The seller shall provide and maintain a system that complies with NADCAP, ISO9001, or AS9100 or other QMS appropriate to the product.  In addition, Synergetic monitors supplier performance on an annual basis at minimum.

Q2.  MRB AUTHORITY

Material Review Board Authority is not authorized on this purchase order.

Q3.  CHANGES

The seller shall notify the buyer of any proposed changes in design, fabrication methods, sub-tier suppliers (including their location) or processes previously approved by the Buyer and/or Buyer’s customer. Changed articles shall be clearly identified in a different manner from previous articles. When a proprietary item is procured by the Buyer, the Seller shall notify the Buyer of changes.

Q4.  RAW MATERIALS

Raw Materials shall be accompanied with certifications, chemical and/or physical test results. The seller shall certify to the specific requirements defined on the face of the purchase order.

Q5.  RAW MATERIALS USED IN PURCHASED ARTICLES

Results of tests performed on specimens or detailed analyses of Seller’s acceptance test results on all raw materials that are required to satisfy specification requirements and which are employed in the fabrication of the articles purchased on a subcontract or purchase agreement shall be made available to the Buyer upon request.

Q6.  AGE CONTROL AND LIMITED LIFE PRODUCTS

Seller records for age control/life limited products shall reflect useful life and when useful life is expended.  Seller represents that a minimum of 75% of its useful life remains when product is shipped to Synergetic.

Q8.  SELLER RECORDS 
The Seller shall maintain suitable inspection and test records to serve as evidence of conformance with specified requirements. Such records shall be legible and traceable to the product involved. These records shall be maintained for a minimum of seven (7) years after final payment or as specified elsewhere in the purchase order. See requirement(s) stated elsewhere in this order, for specific records to be forwarded to the Buyer.

Q10.  RESUBMISSION OF NONCONFORMING MATERIAL

Non-conforming articles and materials returned by the Buyer and subsequently resubmitted by the Seller shall bear adequate identification of such non-conformance, either on the articles, materials or applicable Seller records. The Seller shall provide evidence that the cause for non-conformances have been corrected and actions taken to preclude any recurrence. Seller shall communicate immediately with buyer to notify them of any non-conformance and identify corrective action to be taken, whether or not item is returned to buyer.

Q11.  BUYER QUALITY ASSURANCE ACTIVITY AT SOURCE

The Buyer and its customers reserve the right to perform inspections and test on all articles, materials or services at all time and places. The Buyer and its customers also reserve the right of access by the organization, their customer, and regulatory authorities to the applicable areas of facilities and to applicable documented information, at any level of the supply chain. 

Q13.  ITAR FLOW DOWN

If the order falls under the regulations of ITAR (International Traffic and Arms Regulations), all manufacturers, exporters, brokers of defense articles, defense services or related tech data are required to register with DDTC (Director of Defense Trade controls).  All license requirements imposed by ITAR are the sole responsibility of the subcontractor in possession of the purchase order.

Q14.  CALIBRATION SYSTEM 
The supplier and supplier subcontractors shall meet and maintain a Calibration System in compliance with Calibration System Requirements of ISO17025 or ANSI Z540-1.

Q15.  SELLERS FLOW DOWN OF REQUIREMENTS

Supplier shall flow down requirements and/or key characteristics in the purchase documents to sub-tier suppliers as applicable. 

Q16.  STATEMENT OF CONFORMANCE

Each shipment must be accompanied by at least one legible copy of a statement of conformance.  This statement specify that all contractual requirements have been adhered to including all specifications and other applicable documents as cited in the purchase agreement and that evidence is on file for review by a quality representative.  The statement of conformance must contain at minimum: the part number, purchase order number, quantity, and revision as specified on the purchase order, date of manufacture, expiration date (if applicable); and name and address of the company certifying the part.

Q17.  SHIPPING PROTECTION

Apply temporary protection on parts or assemblies for transportation i.e. UPS, FEDEX, etc.  The supplier shall package products to prevent damage during shipment. Protective insulating material including double box method should be used when necessary to ensure that procured articles are free from damage during transit. The protective abilities of the shipping package/box shall not be degraded by over packing

Q19.  DEFENSE PRIORITIES AND ALLOCATION SYSTEM (DPAS)

The DPAS provides that Department of Defense (DoD) contracts are assigned priority ratings to assure that these contracts are afforded production priorities for delivery ahead of unrated orders which includes commercial orders.  Ratings are assigned to DoD contracts and enforced in both peacetime and war or emergencies.  The contractor is obligated to accept the rated order, to schedule production operations to satisfy delivery requirements of each rated order, and to extend the priority rating to suppliers to assure that the item is delivered in the timeframe requested.

Q20.  COUNTERFEIT PARTS & MATERIAL

Supplier shall have a counterfeit parts avoidance, detection, mitigation, and disposition program.  Seller shall only deliver authentic components, devices, pieces, material, modules, assemblies, subassemblies, goods, etc. that are manufactured by or obtained from original equipment manufacturers (OEMs), original component manufacturers (OCMs), or authorized distributors. Seller shall make available to POC documentation that authenticates and provides traceability of the Parts to the applicable OEM or OCM.

Q21.  AWARENESS 
Supplier shall ensure their employees are aware of the following:
- their contribution to our product conformity;
- their contribution to our product safety;
- the importance of ethical behavior.

Q24.  WORKMANSHIP

Unless otherwise specified (i.e. drawing requirements, specifications, purchase order) material shipped against this Purchase Order shall be free of dents, gouges, burrs, scratches, sharp edges, foreign matter, or any other evidence of poor workmanship standards that shall create a condition that renders said part unsatisfactory for its intended use. All materials supplied under this purchase order must be fabricated and finished to the highest quality practical and in a workmanship like manner by trained and/or qualified personnel.

 

Special Process Providers

Q1.  QUALITY SYSTEM REQUIREMENTS 
The seller shall provide and maintain a system that complies with NADCAP, ISO9001, or AS9100 or other QMS appropriate to the product.  In addition, Synergetic monitors supplier performance on an annual basis at minimum.

Q2.  MRB AUTHORITY

Material Review Board Authority is not authorized on this purchase order.

Q3.  CHANGES

The seller shall notify the buyer of any proposed changes in design, fabrication methods, sub-tier suppliers (including their location) or processes previously approved by the Buyer and/or Buyer’s customer. Changed articles shall be clearly identified in a different manner from previous articles. When a proprietary item is procured by the Buyer, the Seller shall notify the Buyer of changes.

Q6.  AGE CONTROL AND LIMITED LIFE PRODUCTS

Seller records for age control/life limited products shall reflect useful life and when useful life is expended.  Seller represents that a minimum of 75% of its useful life remains when product is shipped to Synergetic.

Q7.  IDENTIFICATION AND DATA RETRIEVAL

Where and to the extent traceability is a specified requirement, the seller shall apply a unique identification to individual product, material or batches. This identification data shall be recorded on and traceable to related Seller records.

Q8.  SELLER RECORDS 
The Seller shall maintain suitable inspection and test records to serve as evidence of conformance with specified requirements. Such records shall be legible and traceable to the product involved. These records shall be maintained for a minimum of seven (7) years after final payment or as specified elsewhere in the purchase order. See requirement(s) stated elsewhere in this order, for specific records to be forwarded to the Buyer.

Q10.  RESUBMISSION OF NONCONFORMING MATERIAL

Non-conforming articles and materials returned by the Buyer and subsequently resubmitted by the Seller shall bear adequate identification of such non-conformance, either on the articles, materials or applicable Seller records. The Seller shall provide evidence that the cause for non-conformances have been corrected and actions taken to preclude any recurrence. Seller shall communicate immediately with buyer to notify them of any non-conformance and identify corrective action to be taken, whether or not item is returned to buyer.

Q11.  BUYER QUALITY ASSURANCE ACTIVITY AT SOURCE

The Buyer and its customers reserve the right to perform inspections and test on all articles, materials or services at all time and places. The Buyer and its customers also reserve the right of access by the organization, their customer, and regulatory authorities to the applicable areas of facilities and to applicable documented information, at any level of the supply chain. 

Q13.  ITAR FLOW DOWN

If the order falls under the regulations of ITAR (International Traffic and Arms Regulations), all manufacturers, exporters, brokers of defense articles, defense services or related tech data are required to register with DDTC (Director of Defense Trade controls).  All license requirements imposed by ITAR are the sole responsibility of the subcontractor in possession of the purchase order.

Q14.  CALIBRATION SYSTEM 
The supplier and supplier subcontractors shall meet and maintain a Calibration System in compliance with Calibration System Requirements of ISO17025 or ANSI Z540-1.

Q15.  SELLERS FLOW DOWN OF REQUIREMENTS

Supplier shall flow down requirements and/or key characteristics in the purchase documents to sub-tier suppliers as applicable. 

Q16.  STATEMENT OF CONFORMANCE

Each shipment must be accompanied by at least one legible copy of a statement of conformance.  This statement specify that all contractual requirements have been adhered to including all specifications and other applicable documents as cited in the purchase agreement and that evidence is on file for review by a quality representative.  The statement of conformance must contain at minimum: the part number, purchase order number, quantity, and revision as specified on the purchase order, date of manufacture, expiration date (if applicable); and name and address of the company certifying the part.

Q17.  SHIPPING PROTECTION

Apply temporary protection on parts or assemblies for transportation i.e. UPS, FEDEX, etc.  The supplier shall package products to prevent damage during shipment. Protective insulating material including double box method should be used when necessary to ensure that procured articles are free from damage during transit. The protective abilities of the shipping package/box shall not be degraded by over packing

Q19.  DPAS

The DPAS provides that Department of Defense (DoD) contracts are assigned priority ratings to assure that these contracts are afforded production priorities for delivery ahead of unrated orders which includes commercial orders.  Ratings are assigned to DoD contracts and enforced in both peacetime and war or emergencies.  The contractor is obligated to accept the rated order, to schedule production operations to satisfy delivery requirements of each rated order, and to extend the priority rating to suppliers to assure that the item is delivered in the timeframe requested.

Q21.  AWARENESS 
Supplier shall ensure their employees are aware of the following:
- their contribution to our product conformity;
- their contribution to our product safety;
- the importance of ethical behavior.

Q23.  FOREIGN OBJECT & DEBRIS PREVENTION (FOD)

The Supplier shall establish and maintain an effective FOD prevention program to control and eliminate FOD and/or contamination assuring work is accomplished in a manner preventing foreign objects or material from entering and remaining in deliverable products.  The Supplier’s program shall utilize effective FOD prevention practices. MIL-STD-980 may be used as a guide to establish and implement the Supplier’s FOD program

Q24.  WORKMANSHIP

Unless otherwise specified (i.e. drawing requirements, specifications, purchase order) material shipped against this Purchase Order shall be free of dents, gouges, burrs, scratches, sharp edges, foreign matter, or any other evidence of poor workmanship standards that shall create a condition that renders said part unsatisfactory for its intended use. All materials supplied under this purchase order must be fabricated and finished to the highest quality practical and in a workmanship like manner by trained and/or qualified personnel.

 

Fabrication Providers

Q1.  QUALITY SYSTEM REQUIREMENTS 
The seller shall provide and maintain a system that complies with NADCAP, ISO9001, or AS9100 or other QMS appropriate to the product.  In addition, Synergetic monitors supplier performance on an annual basis at minimum.

Q2.  MRB AUTHORITY

Material Review Board Authority is not authorized on this purchase order.

Q3.  CHANGES

The seller shall notify the buyer of any proposed changes in design, fabrication methods, sub-tier suppliers (including their location) or processes previously approved by the Buyer and/or Buyer’s customer. Changed articles shall be clearly identified in a different manner from previous articles. When a proprietary item is procured by the Buyer, the Seller shall notify the Buyer of changes.

Q5.  RAW MATERIAL USED IN PURCHASED ARTICLES

Results of tests performed on specimens or detailed analyses of Seller’s acceptance test results on all raw materials that are required to satisfy specification requirements and which are employed in the fabrication of the articles purchased on a subcontract or purchase agreement shall be made available to the Buyer upon request.

Q7.  IDENTIFICATION AND DATA RETRIEVAL

Where and to the extent traceability is a specified requirement, the seller shall apply a unique identification to individual product, material or batches. This identification data shall be recorded on and traceable to related Seller records.

Q8.  SELLER RECORDS 
The Seller shall maintain suitable inspection and test records to serve as evidence of conformance with specified requirements. Such records shall be legible and traceable to the product involved. These records shall be maintained for a minimum of seven (7) years after final payment or as specified elsewhere in the purchase order. See requirement(s) stated elsewhere in this order, for specific records to be forwarded to the Buyer.

Q9.  INSPECTION AND TEST CHARACTERISTICS

Seller shall inspect and/or test as applicable, all characteristics defined by the purchase order, applicable drawing specifications, pertinent to the work that the Seller is responsible for performing.  Test Data shall be supplied for each item shipped. The test data shall reflect all electrical, mechanical and environmental parameters specified in the applicable procurement drawing. Sample data may be allowed only if specified on the purchase order.

Q10.  RESUBMISSION OF NONCONFORMING MATERIAL

Non-conforming articles and materials returned by the Buyer and subsequently resubmitted by the Seller shall bear adequate identification of such non-conformance, either on the articles, materials or applicable Seller records. The Seller shall provide evidence that the cause for non-conformances have been corrected and actions taken to preclude any recurrence. Seller shall communicate immediately with buyer to notify them of any non-conformance and identify corrective action to be taken, whether or not item is returned to buyer.

Q11.  BUYER QUALITY ASSURANCE ACTIVITY AT SOURCE

The Buyer and its customers reserve the right to perform inspections and test on all articles, materials or services at all time and places. The Buyer and its customers also reserve the right of access by the organization, their customer, and regulatory authorities to the applicable areas of facilities and to applicable documented information, at any level of the supply chain. 

Q12.  GOVERNMENT SOURCE INSPECTION

When the Government or Customer elects to perform inspection at the Seller’s facility, the following requirement applies: All work on this order is subject to inspection and test by the Government or Customer at any time and place. The Government or Customer quality representative who has been delegated quality assurance functions on this procurement shall be notified immediately upon receipt of this order. The Government or Customer shall also be notified forty-eight (48) hours in advance of the time articles or materials are ready for inspection or test.

Q13.  ITAR FLOW DOWN

If the order falls under the regulations of ITAR (International Traffic and Arms Regulations), all manufacturers, exporters, brokers of defense articles, defense services or related tech data are required to register with DDTC (Director of Defense Trade controls).  All license requirements imposed by ITAR are the sole responsibility of the subcontractor in possession of the purchase order.

Q14.  CALIBRATION SYSTEM 
The supplier and supplier subcontractors shall meet and maintain a Calibration System in compliance with Calibration System Requirements of ISO17025 or ANSI Z540-1.

Q16.  STATEMENT OF CONFORMANCE

Each shipment must be accompanied by at least one legible copy of a statement of conformance.  This statement specify that all contractual requirements have been adhered to including all specifications and other applicable documents as cited in the purchase agreement and that evidence is on file for review by a quality representative.  The statement of conformance must contain at minimum: the part number, purchase order number, quantity, and revision as specified on the purchase order, date of manufacture, expiration date (if applicable); and name and address of the company certifying the part.

Q17.  SHIPPING PROTECTION

Apply temporary protection on parts or assemblies for transportation i.e. UPS, FEDEX, etc.  The supplier shall package products to prevent damage during shipment. Protective insulating material including double box method should be used when necessary to ensure that procured articles are free from damage during transit. The protective abilities of the shipping package/box shall not be degraded by over packing

Q19.  DPAS

The DPAS provides that Department of Defense (DoD) contracts are assigned priority ratings to assure that these contracts are afforded production priorities for delivery ahead of unrated orders which includes commercial orders.  Ratings are assigned to DoD contracts and enforced in both peacetime and war or emergencies.  The contractor is obligated to accept the rated order, to schedule production operations to satisfy delivery requirements of each rated order, and to extend the priority rating to suppliers to assure that the item is delivered in the timeframe requested.

Q21.  AWARENESS 
Supplier shall ensure their employees are aware of the following:
- their contribution to our product conformity;
- their contribution to our product safety;
- the importance of ethical behavior.

Q22.  SYNERGETIC OWNED PROPERTY

Tooling and Fixtures purchased by Synergetic which are located at a supplier remain the property of Synergetic.  Supplier agrees to keep property in workable condition and will notify Synergetic if it is lost or damaged.

Q23.  FOREIGN OBJECT DEBRIS/DAMAGE (FOD) PREVENTION

The Supplier shall establish and maintain an effective FOD prevention program to control and eliminate FOD and/or contamination assuring work is accomplished in a manner preventing foreign objects or material from entering and remaining in deliverable products.  The Supplier’s program shall utilize effective FOD prevention practices. MIL-STD-980 may be used as a guide to establish and implement the Supplier’s FOD program

Q24.  WORKMANSHIP

Unless otherwise specified (i.e. drawing requirements, specifications, purchase order) material shipped against this Purchase Order shall be free of dents, gouges, burrs, scratches, sharp edges, foreign matter, or any other evidence of poor workmanship standards that shall create a condition that renders said part unsatisfactory for its intended use. All materials supplied under this purchase order must be fabricated and finished to the highest quality practical and in a workmanship like manner by trained and/or qualified personnel.